Oversee all aspects of general office coordination.
Maintain office calendar to coordinate work flow and meetings.
Maintain confidentiality in all aspects of client, staff and agency information.
Monitor and assist with maintenance of the organization’s website.
Interact with clients, vendors and visitors.
Answer telephones and transfer to appropriate staff member.
Open, sort and distribute incoming correspondence, including faxes and email.
Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing,mailing and filing.
File and retrieve organizational documents, records and reports.
Create and modify documents such as invoices, reports, memos, letters and financia.statements using word processing, spreadsheet, database and/or oother presentatio.software such as Microsoft Office, QuickBooks or other programs.
May conduct research, compile data and prepare papers for consideration and presentation to the Executive Director, staff and Board of Directors.
Set up and coordinate meetings and conferences.
Prepare agendas and make arrangements for committee, Board or other meetings.
Collect and maintain inventory of office equipment and supplies.
Arrange for the repair and maintenance of office equipment.
Support staff in assigned project-based work.
May supervise volunteers and other support personnel.
Assist with overall maintenance of the organization and its offices.
Other duties as assigned by Executive Director.